Default information of customers

Default information of customers

Peach tree let you set up the default information of the customers. You can edit the options which have in the customer’s window. You can make your own option that is called the default information of customers. Once you have made your customers and gave them some options e.g.: the discount terms etc, now you can make some feature like a template or model upon which to build all your customer records. From this you enter the most common information. The objective of default information is when you set up new customers and enter transactions the default information is automatically included. Once you have entered the default information you don’t need to enter any specific information separately for each new customer except the name and address. All other information will be entered and you are ready to invoice.

This window has different options which you can use to set the default information. If you select any option as default in this window then the related options in the customers account are also edited as per accordance with the customers default window. To enter the default information, open the maintain drop down menu select the option default information and from that list select customers. After you will click on customer option a new window will open as shown in figure:

After clicking the option customers…. The following screen will open:

Terms and credit:

In this tab of customer defaults there are the standard terms for the customers:

COD: Cash on demand. This means that the sale will not be on credit but the cash will be received at the time of delivering goods or rendering services. If you select this option, then the option of “net due in”, “Discount in” and “Discount percent” will be inactivated. As shown in figure:

Prepaid: You select this option when the cash is already received for the services not rendered and goods not delivered yet. If you select this option, then the option of “Net due in”, Discount in” and Discount percent will be inactivated. As shown in figure:

Due in number of days: When you make sales on credit you allow discount to your customers and make some conditions and terms, such as you make terms on the basis of payment due in number of days. For example, net payment is due in 30 days, the discount will be allowed if the payment will be paid in 10 days then the discount will be allowed 2%. You also specify the credit limit for example: 2,500. You make a limit that your customer can make credit sales up to the specified limit of credit. If the of credit exceeds beyond this prescribed limit then an error will be displayed on the screen while recording the invoice balance.

In this tab more information you gave is the GL sales account and the Discount GL account that is sales account.

Due on day of next month: This option is selected when the credit amount is payable on the day of next month of the sale. The net due which was day in the previous option is in month here. All the information will remain same.

Due at the end of the month: we select this option when the payment is due at the end of the month in which the sale is made. Due in net option will be inactivated when you select the option at the end of the month.

Account aging:

We use this option to make the different categories for the debtors. From this we can make the estimate for the bad debts expense. Aging can be made on the basis of “Invoice Date” or “Due Date”.

If we select the option of “Invoice Date” it means that the aging of the customer will be start when the invoice is issued to the customer. And if we select the option of the Due Date, then the aging of the customer will be started after the days given for payment. For an example, if the customer has received the invoice on 12^th February, the day of purchasing goods, we selected the option of invoice the aging of that customer will be start on 12^th February. If we have selected the option due date and the customer’s due date is 15^th February then the aging of the customer will be after 15^th February.

Custom fields:

The custom field can be use to enter extra information about the customers. The fields mention in the below window can be used to label them on all of your customers. We can also add the further more field labels as per required in the 5^th option.