Entering chart of accounts

Creation of chart of accounts:

To enter the chart of accounts, open the tab “maintain” from the upper bar of the window as shown below:

From this maintain bar select the chart of accounts:

The window of chart of accounts will open:

Enter the Account ID, Description and account type in their particular spaces as shown below:

Now if you want to save your account, press “Alt and key S” both at one time. Your account will be saved. The account type is already in the software. You just have to select them according to the particular account.

Once the chart of accounts is completed you can view them. To view chart of accounts press the sign "magnifier" that is in front of Account ID.

By clicking on the button of magnifying glass the whole list will appear as:

Changing the ID:

Now if you have mistaken any thing in your chart of accounts the correction can be made. If you have written the ID of any account wrong just open the list select that account. Then press the button "Change ID" at the top of the window. But one thing that is to be remembered is the button of change ID will be activated only if the account is written in the Account ID box. If the account ID box is empty the button will be inactive until the account is written. As shown below:

When the ID that is to be corrected- is written in the Account ID option, the button of the change ID will be activated. As shown below:

After clicking the button, the next window will appear as:

Enter the new ID and press the button "OK" your ID will be changed and saved also.

Deleting an account:

If you want to delete an account just select that account and press the button Delete from the upper bar.

When you will click on the Delete button the window will appear to conform that you really want to delete that account. After the window will appear click on the button “YES” your account will be deleted.

Inactive account:

If you have an account that is no more to be used you can inactive that account. To inactive any account, select that account and click the button "Inactive". The button inactive is in front of description.

 When you will inactive your account, for example petty cash account that will be shown in the list of accounts as [inactive account].

After clicking the option inactive do not forget to save your action by clicking on save button or “ALT+S”

Active or inactive accounts:

If you want to view that which account is active or inactive then follow the following steps.

Open the “Reports” tab and click the button “general ledger”.

When you will click the button general ledger the following screen will open. Click on the “chart of accounts” option from the “Report list” area.

When you will click on the option “chart of accounts” the list of accounts will open. In that list it will be mentioned that which accounts are active and inactive.