MAINTENANCE OF USERS OF PEACHTREE

Peachtree accounting security option provides security to your company data. You can set up users ID and their associate passwords with each user. In order to implement the data security for your company, you must set up at least one user ID. To remove the security from your company’s data, erase all established user IDs.

Control: The control level defines the rights the user will have to the selected program area. You can establish the following control levels in Peachtree:

·         No Access; The user cannot open any Peachtree window within the program area. Menu options related to the program area or window will be disabled.

·         Read Only: The user can display the program area or specified Peachtree window or view existing data but cannot enter a new record or change existing data.

·         Add: The user can display the program area or specified Peachtree window and add new records or transactions.

·         Edit: The user can display the program area or specified Peachtree window, add new records or transactions, and maintain (edit) existing data.

·         Full: The user can display the program area or specified Peachtree window, add new records or transactions, maintain (edit) existing data, and delete data. Full access also allows the ability to perform specified system functions.

When you will click on the users option the following window will appear:

In the above mentioned window you gave the user ID and the password. The password should not same for 2 or more users. The same password will not be accepted by the software. You can make the restrictions for the users in the program area. If you want to give no access to the user for a particular program then you will click on the option “no access” as shown in the figure:

But if you want to give the access on the system then you can further customize this option by clicking on the system tab. In system tab the further tasks are given you can give the authority to the user to read, add, edit or erase the information in the system’s analysis, file maintain, option, tasks and reports. As shown in the figure:

Same you can make the amendments for the user either give him/her full authority or access. After making the whole changing click on button save in order to save it.